Our Not-For Profit management fees range depending upon the the event type and scope of services. Our fee is payable in equal monthly retainer installments throughout the life of your contract. Call or email for more details.
Do you charge for expenses?
Expenses are kept to a minimum and no expense over $50 will be incurred without prior approval. We do not charge for incidental photocopying or telephone. Generally, you will be billed for approved messenger service, overnight delivery, framing, ground and air transportation, auction consignment items, printing, and postage. Any vendor costs not billed directly to your organization will be expenses with a receipt attached. No unbudgeted vendor costs will be incurred without prior approval.
Do you take commission fees?
As a policy, we DO NOT take commission from any vendor. Our job is to get you the best price possible.
How far in advance should we plan for a large gala event?
You should begin planning at least 10-12 months in advance, particularly if it is a first-time event. For recurring events, you should give yourself at least 8 months for planning.
Questions?
Send us a message, or call us at 212-625-1025
What’s a Typical Timeline for Planning an Event?
Six – Eight months prior
- Secure Honorees, Artists, and Event Co-Chairs/Committee
- Secure venue and pricing
- Discuss vision and messaging
- Finalize Invitation Design & Content
- Send Save the Date by e-mail.
- Update website and all social media
- Compile and segment mailing lists
Three – Five months prior
- Draft & send initial sponsor requests
- Collect collateral material from honorees
- Receive rider info from artists
- Source production needs (create RFPs, if necessary)
- Finalize invitation design and content
- Implement social media campaign
Two months prior
- Print invites (10 weeks out) & Mail (8-9 weeks out)
- Venue walk-thru with stage production
- Finalize menu and site plan
- Send e-blast of “event news”
- Secure all last-minute auction prizes
- Update website and all social media
- Draft journal & finalize
- Draft auction guide & finalize
- Finalize stage production needs
- Create on-site messaging material
- Receive awards
Final Two weeks
- Finalize Run of Show
- Draft program & speeches
- Launch cloud-based auction
- Call for Guest lists
- Seating placement
- Update budget
- Invoice for outstanding payment